Online voting software for Union Elections

Deferred voting is considered one of the most efficient options, especially in workplaces with distributed teams or rotating shifts. This method allows each employee to cast their vote within a set period,without requiring everyone to vote at the same time, providing flexibility and convenience to participate from anywhere.

This flexibility not only facilitates participation but also ensures the traceability of the process and reduces the likelihood of errors, making it a recommended option to guarantee transparent, accessible union elections in compliance with applicable regulations.

Union elections must be called through a formal notice submitted to the competent labor authority and the company. This notice can be initiated by:

• The most representative unions
• Unions with at least 10% representation
• The employees themselves by majority agreement

At Kuorum, we facilitate the digital management of the entire election process, from the official notice to online voting, ensuring traceability and legal compliance.

Organizing union elections online offers significant advantages compared to traditional in-person voting:

• Higher participation: Digital voting allows employees to vote from any location and device, reducing absenteeism and facilitating engagement for remote workers or those on rotating shifts.
• Cost reduction:Expenses associated with physical ballot boxes, printed documentation, designated voting spaces, and employee travel are eliminated.
• Immediate and error-free counting: The system performs automatic vote counting once voting closes, avoiding human errors and speeding up the announcement of results.
• Greater traceability and auditability: Digital platforms provide activity logs, access control, automatic reporting, and process verification.
• Guaranteed secrecy and security: Online voting can include secure voter identification, end-to-end encryption, one vote per employee, and compliance with applicable regulations.
• Adaptation to hybrid and multi-site companies: Especially useful for organizations with multiple locations, geographically distributed teams, or remote work arrangements.

Eligible voters include:

• Employees aged 16 or older
• Employees with at least one month of tenure in the company
• Employees listed in the electoral roll

Voting can take place either in-person or digitally, always guaranteeing the secrecy and authenticity of the vote.

The following individuals are not eligible to vote:

• Employees not listed on the electoral roll
• Senior management staff
• Employees who do not meet the minimum tenure requirement
• Employees who are not part of the designated workplace

Accurate preparation of the electoral roll prevents future disputes and challenges.

For online union elections, the electoral roll must include:

• Full name
• Identification document
• Tenure
• Job classification
• Workplace location

In digital elections, the vote counting is automatic. The system:

• Closes the voting process at the established date and time
• Perform an immediate count with real-time results
• Generate a digital report
• Ensures traceability and auditability