Royal Spanish Sailing Federation holds its online general assembly
Adapting in-person assembly procedures to an online format
One of the first concerns of our clients is how to align the procedures of an online assembly with the laws and their bylaws, which are often designed for in-person meetings and voting. At Kuorum, we’ve been organizing legally valid online voting since 2013 for organizations of all types across seven countries and two continents. Our legal team advises clients to ensure compliance with their specific regulatory requirements.
For the Royal Spanish Sailing Federation, the assembly was held via videoconference. Participants were able to speak in an orderly fashion or through the chat feature. Voting coincided with the Q&A session. Any voter who experienced technical issues could resolve them through Kuorum’s support hotline. Once all participants had voted, the voting session was officially closed.
The importance of voter roll data collection
After resolving the legal aspects, the next step was to update the records of eligible voters. To comply with electronic identification regulations and achieve a substantial level of security in line with technical security specifications, it is recommended to implement a two-factor authentication process. This means voters must provide two forms of identification instead of just one. In this case, the client opted for email and phone-based authentication. Therefore, it was necessary to collect this information in the days leading up to the vote.
Our team supported the federation's secretariat by drafting the necessary legal texts for the data collection process. An online form was created where members could update their information and upload the required supporting documents. Once all information was verified, a final voter roll was compiled, including both individuals and organizations with voting rights, as well as proxy votes.
Secure, anonymous, and certified online voting
Unlike in-person voting, the counting process for online voting is instantaneous. Our clients can download preliminary results immediately after the voting session closes. Just a few minutes later, Kuorum issues a signed report that is legally valid for submission to any public registry office.
The experience was so positive that the client plans to use the system for future assemblies and even for upcoming elections in the next few months. And they are not alone. Other sports organizations, such as the Catalan Skating Federation and Real Murcia FC, already trust us for their meetings and online voting. If you'd like to join them and offer your members a secure and seamless voting experience, contact us to share your needs or request a demo.
"It was a very simple process for our voters, and we received the results instantly."
At Kuorum we help people around the world make collective decisions that matter. Tell us your goals and we'll tell you how we can help.
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