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Tips for organizing a hybrid assembly

tips for organizing a hybrid assembly

We know first-hand the effort and dedication needed when organizing an event, specially when it is a remote one. That is why we recommend you to follow these tips for organizing a hybrid assembly and ensure its success.

First things first: choose the right technology

One of the key challenges when organizing a hybrid assembly is choosing the right online voting and videocall technologies. There are many options to choose from, each with its own set of features and benefits. So, here are some factors to consider when selecting the right technologies for your hybrid assembly:

  • Compatibility: make sure that the online voting and videocall technologies you choose are compatible with the devices and platforms that your attendees will be using.
  • Security: choose technologies that offer robust security measures to protect the integrity of the voting process.
  • Usability: the technologies you choose should be easy for your attendees to use, with clear instructions and user-friendly interfaces.
  • Scalability: if you expect a large number of attendees at your hybrid assembly, make sure that it is able to handle the load and provide a seamless experience for all attendees.

Once you have this covered…

After you have selected the right technologies, the next step will be to plan and organize. Here are some tips for organizing a hybrid assembly to help you get started:

  • Communicate the assembly’s goals: this will help you determine the type of content and format that will be most effective for your hybrid assembly.
  • Plan for both in-person and online attendees: make sure that both in-person and online attendees have a meaningful and engaging experience at the event. 
  • Save time using an online voting platform to count votes: counting votes manually is a process that can take hours, and using a tool like this can provide you with the results almost instantly and save yourself the chances of a human error. At Kuorum, we have been doing online voting with legal validity since 2013. Discover how we work at Kuorum.org
  • Don’t forget to gather feedback from the attendees to improve future meetings.

By choosing the right technologies and keeping these tips in mind, you will successfully organize a hybrid assembly that allows everyone to engage.