How to manage an online meeting

manage an online meeting

Online meetings are part of our day-to-day life, and ensuring that they run smoothly as well as productively, can be challenging. That is why, we leave you with some tips to help you manage an online meeting successfully:

But before we get to that, let’s review the technology-related aspects

  • Testing the technology before the meeting is esential to assure that everything is working properly and to help you prevent any technical difficulties during the meeting.
  • Set up a reminder for all attendees so they remember to attend the meeting.
  • Use tools designed to help you make the event more interactive. For example, an online voting platform can boost and dynamise the decision-making process.

The meeting per se

  • Take time to  plan the agenda and organize everything that will be needed, before the meeting.
  • Start the meeting on time, regardless of whether all participants have joined. This will help to keep the meeting on schedule and avoid delays.
  • Encourage participation from all attendees by framing some follow-up questions to stimulate a dialogue among them. 
  • Use visual aids to facilitate the understanding of complex subjects.
  • Remember that you can’t control everything, so be flexible to unexpected situations that may arise during the meeting.

After the meeting

  • Send out an email or report to all attendees summarizing the key points and decisions that have been agreed upon during the meeting.
  • Remeber to collect feedback for the improvement of future meetings. Did you know you can also use an online voting platform for this pupose?

In conlcusion, even if it can be defying to manage an online meeting, with the right tools and strategies, you can ensure the success of your meeting. Find out more on how to encourage participation and streamline decision-making at